ADMINISTRATION ASSISTANT
At RSPCA South Bucks we work hard to rehabilitate and rehome as many animals in need as we can in the local area. Our volunteers carry out a wide range of roles and are essential in helping us carry out our important animal welfare work every day.
Would you like to use your organisation and communication skills to support animal welfare? We are looking for a highly efficient administrator to help our busy team with essential admin tasks. By donating your time and skills, you’ll play a key role in helping us run smoothly and effectively, ensuring we can continue making a difference to the lives of animals.
Administration assistant role profile
Volunteer Role: Administration Assistant
Volunteer Supervisor: Head of Branch
Where you will be based: Home
What you will be doing
Assisting with general administration duties as required such as:
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Designing and placing adverts for volunteer roles, updating online resources, processing applications and arranging induction and training.
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Researching potential suppliers, requesting and comparing information such as prices and the types of services offered.
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Helping to arrange local events including researching potential venues, coordinating a team to attend, arranging publicity and set up, preparing event materials such as leaflets and posters, arranging printing, etc, updating and sharing documentation such as risk assessments.
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Assisting the animal team with admin such as updating animal records, checking and maintaining stock records of microchips, vaccines, etc.
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Liaising with local partners and other organisations such as vets, local businesses, other charities, or other parts of the RSPCA on a variety of issues.
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Contacting local businesses to discuss opportunities to work together and support our work.
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Answering enquiries from volunteers or suppliers, mostly by email.
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Keeping internal information sources up to date, such as spreadsheets with volunteer details, details of quotes from suppliers, etc.
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Ensuring all data is handled confidentially in line with data protection regulations.
What we’re looking for
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Good organisational skills with attention to detail.
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Ability to work independently and as part of a team.
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Strong communication skills, both written and verbal.
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Professional, with an excellent standard of written English as most correspondence will be by email.
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Good IT and administrative skills, including experience with email communication.
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An understanding of data protection and confidentiality principles.
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You will need to have your own laptop or computer.
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Volunteers must be aged 18 or over.
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Applicants must be UK-based.
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A commitment of at least 8 hours per week - this can be one full day or carried out over several days - for a minimum four month period.
Why volunteer with us?
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Support a worthwhile cause and help improve animal welfare.
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Gain valuable skills and experience in administration to enhance your CV.
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Be part of a friendly and dedicated team.
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Enjoy a fun and fulfilling role at the heart of the local community.
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Enjoy training and development opportunities, including induction and ongoing support.
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Have access to the RSPCA Learning Hub with a wide range of training materials.
Disclaimer
Our voluntary roles are subject to:
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An informal interview and trial period.
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Submission of two referees’ contact details.
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Completion of relevant training and assessments for the role.
How to apply
If you are interested in this role, we would love to hear from you.
Make sure to include details of your administration experience.
Join us and help make a huge difference to the lives of animals in need.